How to Build Team Culture: A 5-Step Company Culture Checklist

You get it — positive team culture is essential for your business. That’s why you’re here after all! 

However, let’s be real, building a positive team culture can be easier said than done. It’s more than good intentions, but requires consistent and intentional efforts. Building a team culture where individual team members thrive in their roles and as part of the larger fabric of the team isn’t just a one-and-done task to check off.

So let’s explore five game-changing questions that can have a huge impact on your company’s culture.

Company Culture Checklist

#1:  Do You Communicate Frequently?

Why it Matters: Frequent communication fosters a sense of transparency, trust, and connection among your team. It opens channels for collaboration and ensures everyone is aligned with organizational goals. When there are communication gaps, that leaves space for misunderstanding, confusion, and distrust.

Tips to Make it Happen:

  • Implement Regular Check-ins: Schedule regular team check-ins to discuss progress, challenges, and upcoming tasks. This promotes consistent communication and keeps everyone on the same page.
  • Utilize Communication Platforms: Explore tools like messaging apps or project management platforms to facilitate quick and efficient communication, especially in remote or dispersed teams. Slack is one of my favorite tools for team communication! 

#2:  Do You Share a Clear Vision and Goals With Your Team?

Why it Matters: Providing a clear vision and goals creates a roadmap for your team. It instills a shared sense of purpose, allowing each team member to understand their role in achieving your organization's mission.

Tips to Make it Happen:

  • Hold Vision Workshops: Conduct workshops to collaboratively define and refine the organization's vision and goals. This ensures collective ownership and a deeper understanding.
  • Regular Goal Review Sessions: Schedule regular sessions to review progress toward goals, celebrate achievements, and recalibrate strategies as needed — I recommend quarterly sessions at the minimum.

#3: Do You Welcome Input and Constructive Feedback?

Why it Matters: Welcoming input and feedback promotes innovation, continuous improvement, and a culture of learning and growth. Team members who see the impact of their opinion are more likely to be invested in their role at your organization and less likely to turn over.

Tips to Make it Happen:

  • Establish Feedback Channels: Create dedicated channels, such as quarterly anonymous surveys or open discussions in your regular meetings, to encourage open feedback. Ensure there's a process for constructive discussions around the feedback received. Don’t be afraid to ask for feedback on yourself as well.
  • Receive Feedback with Grace: Ignorance may be bliss, but it certainly won’t help you build positive team culture. Honest feedback, even if it’s critical, is a gift to understanding your team. Receive it as such and eliminate any stigmas team members may feel if they provide feedback.

#4:  Do You Communicate Respectfully?

Why it Matters: Respectful communication is the cornerstone of a healthy work environment. It goes beyond the words used, encompassing tone, voice, and body language. It sets the tone for positive interactions and mutual understanding. Your team is your most important asset!

Tips to Make it Happen:

  • Lead by Example: Culture starts at the top. Demonstrate respectful communication practices in interactions with every member of your team. Encourage other leaders to be mindful of their tone, actively listen to team members, and be aware of their body language during discussions.
  • Ask for Feedback: Yes, this one might be a little bit of a repeat, but this one is so important that I thought it should be in here twice! It’s essential to have a pulse on if your team members are feeling respected in their work.

#5:  Do You Show Appreciation for Your Team?

Why it Matters: It feels good when our accomplishments and contributions are celebrated! Recognizing and appreciating your team's efforts creates a positive and motivating workplace. Acknowledging achievements, especially those aligned with your organizational values, reinforces a culture of excellence and commitment.

Tips to Make it Happen:
  • Implement a Recognition Program: Establish a formal recognition program where outstanding contributions are acknowledged publicly. This can include employee of the month awards or shout-outs in team meetings.
  • Personalized Appreciation: Tailor appreciation gestures to individual preferences. Some may appreciate public acknowledgment, while others may prefer a private thank-you note. Get to know how your team members work and which method they prefer.

Build Culture into the Core of Your Organization

Emphasize these questions! Communicate your commitment to fostering a healthy team culture and follow through. However, remember that it's not just about grand gestures though; the small, daily interactions are crucial in shaping a lasting organizational culture.

System & Soul: Where Culture Meets Operations

But why stop here? Elevate your journey with System & Soul, a unique business operating framework that seamlessly integrates culture and operations. It recognizes that a thriving culture is at the heart of sustainable business growth. 

Curious about your team's current cultural health? Take the free System & Soul Health Diagnostic now. In just five minutes, gain insights into your team's strengths and areas for improvement. It's the first step to cultivating a workplace where both individuals and the collective team flourish.